Check with the bride, bride's mother, groom's mother and attendants to be sure they can attend
Make a guest list/decide on number of guests
Speak with the bride, groom's mother, and bride's mother for guest ideas
Decide on women only or Couples
Choose a location (home, restaurant, hotel)
Plan the menu and event time
Serve snacks, finger foods, small sandwiches, beverages etc. This best done in the early afternoon between lunch and dinner.
Have the event catered - Can be done either at lunch or dinner
Have a buffet or potluck - Can be done either at lunch or dinner
Have the event at a restaurant (depending on guest list).
Decide on a theme for the event (if desired)
Purchase or make invitations
Include the RSVP by date and contact information
Include the theme (if applicable)
Include registry information (if applicable)
Order or Prepare map or directions to event
3 - 4 Weeks before the event
Prepare and mail invitations with directions
Finalize the menu
Place order for the cake if desired (if applicable)
Choose and purchase decorations and party favours
Choose a centerpiece
Order special balloons
Purchase plates/napkins/utensils, etc.
Purchase streamers
Order party rentals (tables, chairs, linens, serving accessories, themed decorations, etc)
Decide on games and purchase prizes
1 Week before the event
Determine accurate guest count and confirm with caterer if necessary
Purchase gift for the guest of honor or organize a group gift
Place order for food platters/sandwiches to me made by vendors (if applicable)
Choose background music
1 Day before the event
Purchase food and prepare platters and/or pick up any special food platters ordered
Purchase beverages
Make sure camera has film and/or video camera is loaded and has batteries, etc
Wrap gifts for game winners and review game instructions
Wrap your gift
Buy flowers
Pick up cake
Pick up any party rentals not being delivered
Clean your house and party areas
Day of the event
Decorate
Place flowers on the tables, on buffet table and /or restroom
Buy bread or rolls and any last minute items
Buy ice (If needed)
Display foods out on buffet table
Prepare area for gifts (gift table)
Pick up or prepare balloons
Set up tables. Place party favours on tables
Set out beverages, glassware, blender, ice, coffee and condiments
Write down the gifts the bride receives along with who gave the gift (either in a card or separate sheet of paper) so the bride can easily make Thank you cards.
